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For further information on the general procedures and reference codes, download our Reporting Schedule

General Information File Record Layout (pre-service record)

* Denotes mandatory field
Field *Institution Code SIN *Surname Former Surname *First Name Second Name Third Name *Date of Birth *Degree/Diploma Code of Teacher Education Program *Program Status *Program Completion Date *Application Number *Education Program
Max Field Length 6 9 40 40 40 40 40 10 6 1 10 6 2
Description Mandatory field.

Must be a valid institution code 		No longer mandatory Mandatory field.

No special characters except hyphen 		No special characters except hyphen Mandatory field.

 No special characters except hyphen 		No special characters except hyphen No special characters except hyphen Mandatory field.

Must have the correct layout: MM/DD/YYYY 		Mandatory field.

 Ontario College of Teachers Degree/Diploma Code for The Teacher Education Program (e.g. DG205, DG544, TE003)

Page #13 		Mandatory field.

Reporting Code
1 – Full program completed
5 – part of a multi-session program completed
0 – Temporary program 		Mandatory field.

 Must have the correct layout: MM/DD/YYYY. 		Mandatory field.

Six–digit Ontario College of Teachers Application Number 		Mandatory field.

Two-digit reporting code for Pre-service Education Programs

Page #14

Qualifications Information File Record Layout
Additional Basic Qualifications & Additional Qualifications

(use for a Basic Qualifications(initial or additional), Additional Qualifications)

* Denotes mandatory field
Field *Institution Code SIN *Record Type *Code *Option Code *Program Completion Date *Registration Number *Date of Birth *Surname
Max Field Length 6 9 1 6 6 If no code, show “0” 10 6 10 40
Description Mandatory field.

Must be a valid institution code 		No longer mandatory Mandatory field.

 B – Basic Qualifications (either initial or  additional)

A – Additional Qualifications 		Mandatory field.

 For record type:
B – OCT Division Code (e.g. BC001E, BC011E, BC012E)

A – OCT Additional Qualification Code (e.g. A3052E, A3131E, A3461E) 		Mandatory field.

 For record type:
B – OCT Basic Qualification Code (e.g. SA011E, SA016E)

A – OCT Additional Qualification Option Code (e.g. SG020E, SS006E) 		Mandatory field.

 Must have the correct layout: MM/DD/YYYY. 		Mandatory field.

Six–digit Ontario College of Teachers Application or Registration Number 		Mandatory field.

M ust have the correct layout: MM/DD/YYYY 		Mandatory field.

 No special characters except hyphen